4 Tips for maintaining your Mac

A Mac is one of the best computers you can buy. However, like any other electronic device, it needs a lot of care to work and last. With the idea that you learn to do the best maintenance of your Mac, in Applications and Technology we will give you four basic tips to avoid damaging your device.

Keep in mind that these tips are only for maintenance on your Mac and not for repairs because the screen has been damaged, or due to overload. If you need to repair your Mac, iFixRapid helps you solve it and identify the problem so that you optimize your budget in the best way, avoiding unnecessary expenses.

If your problem is that the Mac is slow, and then take note of the advice, we are going to give you to solve it. The problems of the computers that have Mac OS as operating system begin to manifest when you install too many programs, because you reach the hard disk capacity limit.

We recommend you start using an external hard drive so you can backup all important documents. In this way, you will avoid losing data in the future, regardless of whether or not you have done the maintenance of your Mac.

Remember that your computer at any time may present a failure. Therefore, if you have too important files it is preferable that you have them on two different devices, so as not to lose them.

To improve the performance of your Mac you must install the updates

If your Mac runs slow it is probably because it does not have the necessary updates. Therefore, a key part of maintaining your Mac is to check that the Mac Os version is up to date.

Apple always finds solutions that improve the performance of your Mac computer, thereby reducing or eliminating the slowed down processes that may affect it. In the Mac world, it is always best to install the latest updates unless your device is considered obsolete or has no support. In all other cases, the Mac OS update will always improve performance.

To check what updates you can install, you must enter the Mac App Store. Once there, click on “Updates” and so you can update your Mac to the latest version.

To optimize your Mac you must delete the applications that you no longer use

As with Windows or Smartphones with Android operating system, the more programs are installed, the more tasks will be running in the background. For this reason, in many cases the processor becomes slower and increases the execution timeout.

As our goal is to improve performance through the maintenance of your Mac,   we will tell you what you should do to reduce the number of processes that are carried out in the background.

All you have to do is delete all the applications or programs you don’t use. In this way, you will free the memory and leave more space for your mobile to run applications that you do need.

To check all the programs your computer has, you must go to the menu bar, click on “Go” and then select “Applications”. There the list of all the Apps you have installed will be displayed.

Once you have decided which programs you want to remove, you can start uninstalling them. To do this you can drag the application to the trash or right click and select move to the trash.

Maintain the hard drive of your computer

When you do maintenance of your Mac you should also check the hard drive. It is important to check the status of the hard drive, as this will help you avoid losing data, as well as minimize errors.

In most cases, the problems you find on the hard drive can be solved immediately. But when you can’t do anything, it is best to make a backup of your files.

Doing the analysis of your hard drive is very simple. First you must go to the menu bar and click on “Go” and then on “Utilities”. Then you will select “Disk Utility” and choose the “Main Hard Disk”. When you are there, click on “First help”.

In case of an error, you should start the repair of your Mac by clicking on the + R command.

You must clean the Mac in depth

Finally, to maintain your Mac, you must check what is taking up more space on your hard drive. Click on the Mac icon and then select “Storage.”

When the calculation is finished, you will be able to observe a bar that will inform you how much space each type of file you have stored on your computer is occupying in your memory. And at this point, you can start cleaning your Mac’s hard drive. To see more details you must click on “Manage”.

The most advisable thing is that you start on recommendations, which will appear at the top of the list. There they will give you the advice of what files you should delete. For example, it will tell you to delete the iTunes movies you have already seen or to clean the trash.

In the other categories, you will see what occupies the most memory in each of them. This way you will know what applications, documents or iBooks are filling your hard drive.

If you carry out these maintenance tips for your Mac, we assure you that you will be able to optimize the performance and speed of your Mac to make it look like new. And if you know any more advice, do not hesitate to share it with us in the comments.

Mail On Mac

9 Fantastic Tips For Mail On Mac

With today’s article, we don’t want to write a complete guide to the Mail program on Mac but rather focus on some of its useful features. We have collected as many as 9 and once learned well … you can no longer do without it!

You will not want to use only the Mail client for Apple Mac for your work, guaranteed! Are you ready to manage, organize and work as best as you never thought you would?

Mail on Mac: The Default Program for Apple’s Email

If you use a fixed or portable PC (MacBook, Pro or Air) from Apple you will probably have used the native program to manage your email account at least once.

The latter is pre-installed by default in all versions of the OSX or macOS operating system and can be called up directly from the dock by clicking on its icon at the bottom right.

Now in version 12.2, with the release of Apple macOS Mojave the Mail app also benefited from some new improvements …

  • Full integration with Siri (ask Siri to send an email, to reply to a contact or to look for a particular email message)
  • Filters (a welcome change we will see later)
  • Optimized and clearer conversations
  • Simplified preferences
  • Cards now working also in Mail (File – New Window)

What can we do with the mail program?

Trivially: sending and receiving e-mail messages.

But this is just the tip of the iceberg.

Mail in appearance appears to be a simple and immediate program. Poor in functions and icons.

But is not so!

Besides the simple sending and receiving of e-mails, the Apple client allows you to better organize (in an infinite number of ways) your mail archives, large or small.

Assign a color (markers – colored flags) to the individual emails for easy but above all quick consultation, dynamic smart folders for fast search of messages at different conditions, archive folders to quickly streamline incoming mail, personalized signatures and in html to depending on the account used and much more …

For you today we have selected the best 9 functions that you may not yet know. Here it is! (the last feature is really amazing!)

9 Tricks to Make the Best Apple Mail in OSX and macOS

Here we are! Today thanks to our guide, you will learn to organize and improve the management of the mail thanks to 9 incredible tricks that perhaps you didn’t know yet or you knew how to use not yet to the best!

Let’s start…

1 – How to Use New Implemented Filters on macOS Mail

With the introduction of the new  Filters in Mail  ( from the macOS Sierra version ) it is now possible to filter on the fly the e-mail messages present in a particular box according to a specific parameter.

Are you looking for a particular email containing an attachment? Or with a particular mark that you can’t remember the color of? Or do you only want to consult messages from contacts assigned to the VIP list?

Now it’s really easy to find them again. All you have to do is:

  1. Position yourself in the Inbox or in a specific box that you find in the list on the left (if you don’t see it it’s very likely to be hidden. Activate it immediately from the View menu – Show List Boxes)
  2. Click the Filter button at the top of the message list (in the middle of the program)
  3. Select the filter of your interest
  4. To return to all messages, click the button again

2 – How to Delete an Incorrect Proposed Mail Address with Auto Completion

It can happen that an e-mail address of one of your contacts to whom you usually write becomes obsolete or is modified.

The Mail program on the Mac however, with each new message created, will continue to always offer the wrong address.

To delete an old address no longer used by your contact or simply to make a general cleaning of your contacts (proposed by the auto completion) perform the following operations:

  1. Click on Window Menu
  2. Click on Recent Recipients
  3. Search and delete all unwanted or old contacts

PLEASE NOTE: The address will be deleted only from the contacts proposed during the creation of mail from the auto completion. The contact card will not be changed in any way.

3 – How to Backup All Mailboxes on your Mac (and where to find them)

Exporting or importing your mailboxes or individual messages has never been easier … or almost.

Mail offers a convenient method to perform a complete backup of all accounts or messages to be subsequently transferred to a new computer or laptop of the Apple or external hard drive.

No third-party software will be required to import or export your messages. Simply copy all the archives from the old Mac and paste them later in the same location then folder the new computer or laptop (after initializing the disk)

Let’s see how …

  1. Open a new Finder window
  2. Click on the Go Menu
  3. Go to the Folder
  4. Enter the command ~ / Library / Mail / and send

You are in your archive. True. It is not easy to navigate or understand but this trick will be very useful in case of problems with the mail or if the program cannot be opened. From here you can also open, read and copy the individual messages that OSX saves in .emlx format

4 – How to Enable and Display the CCN (Hidden Knowledge Copy) Hidden Default Field

Strange to say – but not too much – but the CCN field (hidden carbon copy) useful for hiding all the recipients is not shown by default in Mail.

To add or display the CCN field in the window for creating a new message, just run the procedure once to have it always active and visible:

  1. Create a new mail message
  2. Click on the View menu
  3. Check the Bcc Address Field entry

PLEASE NOTE: The CCN field is fundamental if you need to send a message to several recipients but you don’t want to show them to individual contacts.

The recipient who receives it will be able to read only one contact as the sender’s only address (see bonus)

5 – How to Insert an Image into a Mail without Attaching It

Inserting an image into the body of an email message with Mail on Mac is really simple. They are usually added as an attachment but the effect that an image inserted in the body of a message gives is a different story!

The only care is to check before sending that the message body format is set in HTML or better in formatted text format.

If the content is in text only format, the images can be added only as an attachment.

  1. Create a new message
  2. Tile the image you want to insert
  3. Drag the image directly into the body

But it doesn’t end there.

You can also edit the photo, as you like. Have fun adding text, shapes, freehand drawing on the whole photo and much more. The limit as usual remains the fantasy …

6 – How to change the background of an email with a color

Assigning a background color is not as immediate as it may appear on Mail Mac.

The Format Bar does not display the background format as an option, but should be explicitly called from the menu.

You can choose a different background color for each message you want to send. To do it:

  1. Create a new one
  2. Click on Format Menu
  3. Click on Show Font
  4. Choose the background color from the appropriate button that you see highlighted in the photo

7 – How to Create a Personalized Signature in Html Format with Images, Logo or Hypertext Links

Inserting or creating a signature in Mac Mail in html format is child’s play!

You can customize your signature for every email account embellishing it with images, links, formatted text or company logo.

Now let’s see all the steps …

  1. Open the program
  2. Click up and left on Mail – Preferences (or faster with the cmd +, key combination  )
  3. Click on the Signatures tab
  4. Highlight the email account for which you want to create a new signature
  5. Click the + button
  6. First assign the name to the new signature for your mails
  7. Start creating it on the right side
  8. To insert an image, a different background color or a link, call up the Fonts by Format menu – Show Fonts (without closing the signature editor!)

8 – How to Change the Name of the Marks in Mac Mail

A quick and very simple way to keep track of your messages is to mark them.

When you do this, a new box called Marked appears in the Favorites bar (on the left) with the ticks displayed inside it.

As you can see from the photo on the right, you just need to expand the boxes (click on the opening triangle next to it) to show the complete list of the markers present and the related messages divided by color.

In total Mail provides 7 different marks in the name (of a color)

It may not be the preferred choice of everyone to use this nomenclature to catalog their mails.

So how to rename a flag in Mail on Mac? Simple:

  1. From the list of boxes on the left expand the Marked box
  2. Click on a color name
  3. Type a new name

Simple right? You choose how to best define the various colored flags and organize your vast mail archive even better!

9 – How to Digitally Sign a PDF without Printing it with the Mac Directly from Mail

Oh yes, you read that right. Thanks to the powerful tools made available to us by Apple’s proprietary operating system, not only are we able to directly sign a pdf file locally and for free, but now, even from Mail !

View or create your digital signature on the pdf without having to leave your email program and insert it in a few simple clicks!

So how do you enter your digital signature in a pdf document that you need to send? We have prepared a video guide for you.

But first a few clarifications …

If you have a laptop, you already have everything you need. If, on the other hand, you want to perform the procedure from a fixed iMac, you will need to have an external trackpad.

But there is an alternative!

You will be able to photograph (capture) your signature through the webcam (iSight) of the computer. Such as?

  1. Open the pdf with the Preview program (if you haven’t modified anything, the pdf should open natively with this program)
  2. Show the Edit Toolbar by clicking on the “suitcase” icon at the top right
  3. Click on the Digital Signature icon
  4. Create Signature
  5. Select Camera
  6. Show the blank sheet previously signed on the webcam and wait for the acquisition of the latter
  7. Click on Finish

You have come to the end of our guide. You have learned to use the best tools made available by Mail and from today, you will be able to better manage your mail messages.

I recommend you remember to share the guide with all your colleagues, friends or acquaintances on the main social networks!